Company setting up in Hamriyah Free Zone

Being quality conscious and ISO certified, Hamriyah Free Zone procedures for setting up a company are easy and well streamlined. The simple procedures and formalities make it possible to obtain a license within 24 hours of submitting all requisite documents. The basic steps towards establishing a branch or incorporating a new company (FZE/FZC): Lease & Licence License Application Form    The investor completes the License Application form and provides his project details. Project Approval The project is given a 'provisional approval' so that legal documents may be prepared. Legal Documentation The investor provides all documents of the parent company for opening a branch of a local/international company. For new incorporations, an FZE/FZC application submitted and the minimum capital is deposited with a UAE Bank for a temporary period of 1-2 days. Signs Agreement and makes payments Issuance of lease and licence For new Incorporations: Certificate of Incorporation etc. will also be issued Branch of a Local / International company Basically, whether the branch is of a local company or of an international company, no capital is required to be deposited with the bank. The following documents should be provided. Local Company International Company License or Certificate of Commercial Registration from the Economic Department. (Notarized copy) Certificate of Incorporation/Good-standing (Notarized copy) Memorandum and Articles of Association of the company. (Notarized copy) Memorandum and Articles of Association of the company (Notarized copy) Board Resolution for opening a branch in Hamriyah Free Zone and to appoint the manager for the Free Zone operations (Notarized copy) with his passport copy and Power of Attorney. Board Resolution for opening a branch in Hamriyah Free Zone and to appoint the manager for the Free Zone operations (Notarized copy) with his passport copy and Power of Attorney. Bank’s reference letter regarding creditworthiness of the company (Original). Bank’s reference letter regarding New Incorporation: Free Zone Establishment (FZE) / Free Zone Company (FZC) Free Zone Establishment (FZE) is a single share holder limited liability company which can be incorporated in Hamriyah Free Zone. The minimum capital requirement for incorporating a Free zone Establishment (FZE) is Dhs.150,000 (Approximately US$ 40,000). However Free Zone Company (FZC) will be a similar incorporation with multiple shareholding (maximum 5 shareholders). Important aspects of an FZE / FZC An FZE / FZC is a limited liability entity. Not only natural persons but juristic persons like Companies can also incorporate FZE/FZCs in Hamriyah Free Zone. The Registration/Incorporation Charge is Dhs. 9,000. FZE / FZC's, like branches of local or foreign companies, will have to get a Free Zone License after incorporation/Registration. An FZE will be sole shareholder company. An FZC will be multi shareholder company with 2 to 5 shareholders. The minimum share capital for FZE/ FZC is AED.150,000. This will not be blocked, but can be used for business. An FZE Shares shall be in multiples of AED. 150,000/- whereas an FZC Shares shall be in multiples of AED. 1,000/- No share may be transferred without prior written approval of HFZA. The Financial Years shall be from January to December each year, except the commencement of the first year which shall be the date of Incorporation. Incorporation Procedure An FZE Application (contains format of Memorandum also) needs to be submitted with documents. On Approval of the Project for which the FZE/FZC is proposed to be incorporated, HFZA will issue a letter to a UAE bank of the Investor's choice to open an account in the name of the FZE/FZC and to deposit the minimum capital. On production of bank's letter for receiving the minimum capital in the new FZE/FZC bank account, HFZA will issue a FZE / FZC Certificate of Incorporation after signing the agreement and making payments. The Investor can start withdrawing the amount for his business on submission of original Certificate of Incorporation to the bank. Minimum Legal Requirements Free Zone Establishments (FZE) / Free Zone Company (FZC) should abide by the FZE / FZC Implementing Rules and Regulations. FZE Implementing Rules and Regulations are equivalent to its Memorandum and Articles of Association where as FZC Implementing Rules and Regulations are equivalent to its Articles of Association. FZE/FZE should submit its audited financial statements to Hamriyah Free Zone Authority every year within 3 months from the end of the financial year. There should be at least 2 Directors and a Secretary for FZE / FZC's. If a foreign national is to be appointed as a Director or Secretary, HFZA may require that such persons hold valid residence and work permit from the relevant authorities. At least one of the Directors and the Secretary must be residents. The offices of Director and Secretary may be held jointly by a single person. For Individuals For Companies Personal details of the Owner Certificate of Incorporation/Registration of the Company. (Notarized) Bank’s reference (Original) Bank’s reference letter regarding creditworthiness of the company. (Original) Letter of Appointment for the Manager with specimen signature (Notarized) along with his passport copy and Power of Attorney. Letter of Appointment for the Manager with his specimen signature (Notarized) along with his passport copy and Power of Attorney. Upon signing the agreement for Facility Lease and Personal Secondments the Free Zone prepares the license. On payment, the Free Zone issues the license and all other related documents.     APPLICATION FORM   Dear Valued Investor, Please complete this form clearly typewritten for us to assist you with the issuance of your license.   1.  A Brief Description of Your Company a)  Investor Name: __________________________________________________ _   c Company       c Individual b)  Permanent Address:__________________________City:_____________________Country:_________________        Telephone: (+        )________________ Fax: (+        )__________________ Mobile: (+        )_________________   Email:__________________________________________ Website:____________________________________    c) Primary Areas of business:______________________________________________________________________ d) Annual turnover & Key markets served:____________________________________________________________ e) If Individual/Subsidiary, Please Propos a Name of Your Project (Not Applicable for Branches*):     First Choice:_________________________________________________________________________________     Second Choice:_______________________________________________________________________________ f) Proposed Legal Status                       c  Branch of UAE Company            c  Branch of International Company                                                                                         c  FZE ( New Free Zone Establishment with a single shareholder). Please Submit Registration Application.           c  FZC (New Free Zone Company with upto 5 shareholders). Please Submit Registration Application.  *Branches Should Have the Same Name 2.  Particulars of Owners/Shareholders and Directors/Senior Officers               (For Joint Stock Cos.  attach the particulars of those holding 10% or more of the Shares. Mention % of Shares) Name Share % (For Shareholders) Passport No. Nationality Residential Address 1.         2.         3.         4.         5.                    3.  Proposed Operation in the Hamriyah Free Zone Mentioning Items / Activity a) Required License      c Industrial*                    c Commercial                    c Commercial – General Trading                    c Services    Activity/Items:____________________________________________________________________________  b)    Investment Value (In AED - 1 AED = 3.65 USD):_________________________________ ______________  c) Where are you currently conducting the business proposed for the Hamriyah Free Zone?           c  UAE / Emirate: ________________           c  GCC / Country: ________________           c  Other: _______________________  *Please obtain Environmental/ Health and Safety Data Sheet from Sales Office, fill it out and submit with a Feasibility Study / Business Plan c 4.  Proposed Importing and Exporting Operations a) Expected annual imports?              Volume :_______________( M. Tons)   Value:__________________________ b) Expected annual exports?               Volume :_______________( M. Tons)   Value:__________________________ c) Hamriyah Free Zone Port Activity :     No. of Shipments per month:______ IN ______ OUT ______ No. of Containers per month:___________________ d) Description of Cargo: Liquid_________________________________ Dry________________________________  5.  Project Requirements c  Land - Required Size (Multiples of 5,000 m2):______________________________________________________ c  Warehouse/Factory        Required Size:  c 276m2   c 307m2  c 416m2  c 614m2                        No. of Units Required:_____________ c  Leased Business Office space       Required Size: c15m2   c 20m2  c 22m2  c 25m2  c 32m2   c 42m2      No. of Units Required:____________ c  Future Expansion Requirements:_______________________________________________________________ a)  Power Requirements:_____ KVA/MW  b) Water Requirements:_____ gal/day  c) Gas Requirement:_____ mmscfd d)  Telecommunications: Number of lines:_____________________Internet Access:_________________________ e)  Number of Employees:___________Male:_________________________ Female:________________________ f)   Staff Accommodation: No. of Supervisors:_________________________ Others:_________________________      No. of Rooms Required (Max 8 per room):________________________________________________________ 6. Commencement of Operations in the Zone a) Date of lease (dd/mm/yyyy):____________________________________________________________________ b) Period of lease:______________________________________________________________________________ c)  Land Projects: Date of Construction Commencement:________________ Date of Completion:_______________ 7. Bank References Name:________________________________________Tel: ___________________Fax :_____________________ 8.    Local Contact Name:________________________________________Tel: ___________________Fax :_____________________       9.    Please Let Us Know How Your Heard About The Hamriyah Free Zone c Brochure       c Internet              c Seminar/Briefing/Exhibition (Specify):_________________________________         c Television     c Trade Visit         c Friend          c Printed Media (Specify):_______________________________ c Sharjah Commercial & Tourism Development Authority                 c Sharjah Chamber of Commerce and Industry              c Recommended by a Current Investor (Please Specify):_______________________________________________ c Others (Please Mention) : ______________________________________________________________________ 10. Please Tell Us Why You Chose The Hamriyah Free Zone c Cost Effectiveness          c Efficiency          c Friendliness          c Others:_______________________________ 11. Declaration I/We hereby declare that to the best of my/our knowledge and belief that all the particulars furnished in this application are true and accurate. I/We further agree to abide by all applicable Laws, Rules and Regulations in the Hamriyah Free Zone.   This application does not indicate obligations on the part of the company until the terms of the lease are agreed on and a Lease Profile is signed      Name & Designation                                Signature                                               Date                           ENVIRONMENTAL / HEALTH AND SAFETY SHEET (For Land and Warehouse Lease only)   1.a  Identify waste products to be generated? ------------------------------------------------------------------- 1.b  Volume of waste generated per/month? -------------------------------------------------------------------- 2.  Provide a brief description of the environmental, occupational, health and safety impacts of the project on separate sheets. 3.  Provide details of all products in the plant, process packaging or transportation which may represent an environmental and/or health and safety risk, indicating, ·         Nature of hazard to environment e.g Toxic, Ignitable, Combustible, Reactive, Corrosive, Explosive, Volatile etc. ·         Chemical Form e.g. Mist, Vapour, Gases, Fumes, Dust, Liquids, etc. ·         Physical effects e.g. Noise, Radiation, Temperature, Illumination, Vibration etc. ·         Biological e.g. Bacteria, Fungi, Virus etc.   4.  Provide Standard MSDS - “Material Safety Data Sheets” with Case Nos. for all the products, raw materials, and additives.   5.  Where appropriate provide the following information: ·         Equipment specifications/layouts/operating manuals/process and work flow diagrams ·         Piping and instrumentation diagrams. ·         Waste characterization, volume/day manifesto and disposal detail. ·         Environment Plan and Programme & Policy ·         Recycling Plan ·         Treatment and Disposal Plan, Setling Tanks etc. ·         Water and Sewage Handling ·         Mode of Storage ·         Mode of Distribution ·         Material and energy balances ·         Accident and Emergency Management Plan ·         Chimneys / Other Exhaust / Point of Emission source detail. ·         Cooling Tower details ·         Conveyor system details.   6.     If any processes exceed the following discharge limits indicate the actual value, if not  ‘ ü ‘ the box : Air Emission Pollutants ( PPM = Parts Per Million)       NO2 : 1 PPM   S02 :   2 PPM   H2S: 5 PPM   NH3: 5 PPM   CO : 20 PPM   Pb  : 01 mg/m³                   Composition of Dry Industrial  Air (%/V= Percent by Volume, Wt/V= mg/m³)   N2 : 78.048%/V   N2: 75.52Wt/V   O2 : 20.94%/V   O2: 23.11%Wt/V   AR : 0.93%/V   AR: 1.28%Wt/V           Dust               Chimney Inert Dust  - 0. 23gm/m³   Fugitive Dust - no visibility   Heavy Process. Ind. - 0.1g/m³     Pollutants in  Industrial Air     CO2 : 5000 PPM   CO : 20 PPM   C2H2     H2       NO2 : 2 PPM   Ammonia: 5 PPM     H2S - 5 PPM    Mercaptans: 0.5 PPM    S02 : 2 PPM     NOX : 200 PPM   C2H2 : below explosion limits           Marine :Liquid Affluents           Floatables : 0   PH : 6-9   SS : 30/mg/l   Turbidity:75NTU   BOD:30   COD:150   TOC:50   TCH:0.1mg/l   Oil&Grease:10mg/l   Phenol:0.5mg/l   C2H2: 15mg/l                   30 days average             Ammo. N2: 2mg/l   Ar: 0.2mg/l   Cadmium:0.5mg/l   Chlorine :1.0 mg/l   Chr: 05mg/l   Copper :0.5 mg/l  , ; Cyanide :0.1 mg/l   Pb : 0.1 mg/l   Mercury: 0.001 mg/l   Nickel :0.1 mg/l   Zinc : 0.5mg/l                   Standard Treated Water for Irrigation           BOD :10 mg/l   SS:10 mg/l   Rsd. Cl : 2.5 mg/l   NHO3:<1 mg/l   Cl4: <250 mg/l   pH:6.5-85 mg/l   Gen. SWTP Standard  30:20   Odor Total  Control   Noise Level Land Based Projects :  85 dba   Pre-built Units :  50 dba       Signature